What is digitization in business?
Digitization is the automation of existing manual and paper-based processes, enabled by the digitization of information; from an analog to a digital format. You'll notice that today digitization is indeed mainly used in a context of document capture and scanning, and in a context of digitizing business processes.
Why digitization is important for businesses?
Digitized information is easier to store, access and transmit, and digitization is used by a number of consumer electronic devices. One of the most important qualities of information in digital form is that by its very nature, it is not fixed in the way that texts are printed on paper.
Advantages of Digitization:
• No Need to Worry About Data Safety
• More Time and Cost Saving
• Improved Security
• Better Quality Control
• Easy Collaboration
• Easy Processing
• Metadata for Easy Searches
• Better Integration
• Easy to Recover
• Easy to Send and Distribute
DMS (Document Management System):
DMS or Document Management System is a scalable, secure and multi-user application to manage documents in a very efficient manner. It allows user to manage electronic documents in a single central repository.
DMS provides a single central facility to store documents that can be accessed and shared between multiple users, across departments ,multiple locations and the entire enterprise.
DMS is equipped to handle a wide variety of documents used in an organization. It's capability helps in achieving efficient document transaction and collaboration thus making sure uploading, indexing, search ability, sharing and global accessibility of every type of document an easy job for users.
With DMS their is no need to handle physical documents or search for important records through mountains of files or sharing document by fax or courier at your workplace. All this becomes effortless with the implementation and use of DMS.
With DMS you get :
• Reduced storage
• Flexible retrieval
• Controlled and improved document distribution
• Improved faster and more flexible search
• Improved security
• Improved internal operations